Do you remember the excitement of logging onto AOL and hearing, “You’ve got mail”? Back when email was new and shiny, it was a whole experience. Fast forward to today, where texting and social messaging apps have taken over, making email seem a bit old-fashioned socially. But in the professional world, email is still king, and etiquette is key.
According to Genevieve (Jenny) Dreizen, COO and co-founder of Fresh Starts Registry, your email sign-off can make or break the impression you leave on others. In fact, she suggests that the sign-off is just as important as the greeting and body of your email. So, to help you make the right impression, here are nine email sign-offs you should stop using in 2026, and what to use instead.
One common sign-off to avoid is “Thank you in advance.” While it may seem polite, it can come across as presumptuous and pressuring. Instead, opt for a more collaborative closing. Another one to steer clear of is “Warmly,” as it can feel too casual for business interactions. Choose a sign-off that better suits the professional context.
Avoid using “Hope this helps!” as well, as the exclamation point can make it seem passive-aggressive. Similarly, deleting the default “Sent from my iPhone” message can show that you put more thought into your email. Instead, consider adding a personalized signature at the end.
“XOXO” may have been popular in the past, but it’s best reserved for love letters, not workplace emails. And phrases like “Let me know if you have any questions!” should be used before the sign-off, not as the closing line. Opt for a more concise and professional ending that still invites further conversation.
Other sign-offs to avoid include “Per my last email” and “As per usual,” as they can come off as passive-aggressive. An alternative option is to simply end with your name, as it can convey confidence and clarity.
In terms of better sign-offs to use, consider classics like “Thank you,” or more unique options like “Looking forward to it” or “With appreciation.” These alternatives can help you end your emails on a positive and professional note.
In conclusion, your email sign-off can have a significant impact on how your message is received. By avoiding outdated or inappropriate sign-offs and choosing more suitable alternatives, you can ensure that you leave a positive and professional impression on your recipients.
Peace Nero is a writer and blogger who loves to explore different topics of self-development. She shares her personal experiences in order to help people discover their true purpose in life.